Supervisor FAQ's
Assessment Tool Update: 5/4/2022
The VMAT-CYPRS assessment tool (for Clinical Psychology trainee assessments) has been updated following discussions between education institutions based on the review of assessment data to date.
The most noticeable change is the removal of the numerical values on the VMAT vignette sliders to reduce halo biases on competency ratings. The VMAT vignette sliders still work the same as before although supervisors will not see the numerical values on the slider. The supervisor’s task is to compare their trainee’s current competency levels with the trainees depicted in the vignettes.
The slider can be placed anywhere on the scale, with the vignettes serving as benchmarks along the continuum of competency development. If the trainee being assessed is performing around the same level as the trainee depicted in a particular vignette, please move the slider to the position next to that vignette. If the trainee being assessed is performing better (or worse) than the trainee in the vignette, please move the slider to a position above (or below) that vignette. The position of the slider will be converted into a numerical value which will be displayed in the trainee’s placement review report.
Registration
How do I register as a supervisor for multiple institutions and/or placement sites?
You should register for one account only, even if you provide supervision for multiple institutions or across multiple placement sites.
To add multiple institutions, select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with. Continue this process until all your institutions are listed.
Profile
How do I change my personal / professional details?
Your personal and professional details can be changed in the ‘Profile / Password’ page found under your name icon in the top right hand corner.
How do I change my password?
Your password can be changed in ‘Profile / Password’ page found under your name icon in the top right hand corner.
How do I add additional institutions to my profile?
Additional institutions can be added in the ‘Profile / Password’ page found under your name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with.
Creating and Editing Placements
How do I view my placements?
Your ‘Placements list’ is under ‘Assessments’, which is displayed in the upper right hand corner next to your name icon.
How do I create a placement?
It is the trainee’s responsibility to create the placement. Once a placement is created it will automatically show up on your ‘Placement list’ under ‘Assessments’.
How do I edit an existing placement?
Placement Assessments
How do I complete a placement rating?
If you have finalised a rating yet it is still appearing as a white 'Unavailable' icon on your students' placements list, you may not have released the report correctly. You will need to navigate to the placement report page, by selecting the green 'Finished' icon on your placements list, and select 'Yes' to the 'Release report to trainee' question above the report.
How do I save an unfinished rating?
Selecting ‘Save’ at the bottom right hand corner of a page will save and lock the rating at that section. You cannot save a rating partway through a section.
How do I resume an unfinished rating?
If you have made a mistake on a rating and would like to change it, contact your Clinic Director / Placement Coordinator who will be able to edit the rating.
How do I add additional supervisors to a rating / report?
You can add any additional supervisors you would like included on the final report in the ‘Placement Details’ section. Any names included here will appear as text on the finalised report for that rating. Note: additional supervisors cannot view or edit placements / placement ratings directly. Any comments from additional supervisors can be added to the final report by the Primary Supervisor in the 'Additional Supervisor Comments' box in the 'Placement Progress' section.
How do I release a rating to the trainee?
You can select ‘Not Yet’ if you wish to continue to hide the report from the trainee. You can come back to the report page at any time to release it to the trainee.
How do I view a completed placement rating?
Select the green ‘Finished’ icon under ‘Mid Placement Rating / End Placement Rating’ for the relevant placement listing. This will display the report for this rating. You can also select the blue ‘Sections’ icon in the top left hand corner to navigate through the various completed sections, however once the rating has been finalised these sections will be locked and will be unable to be edited.
Why has a placement disappeared from my placements list?
A placement will no longer appear in your placements list if you are no longer the primary supervisor on that placement. If you believe that you have been incorrectly removed from a placement, contact the relevant trainee to re-assign you to the placement.
How do I view a trainee’s mid and/or end placement self assessments?
Self assessments are currently only available for the VMAT–CΨPRS (Clinical Psychology) placement reviews. Self assessments do not apply to the PCAM (MPP) placement reviews.
A trainee’s mid or end placement self assessment will become available only once you have finalised the relevant placement rating (mid or end placement) for that trainee.
If you have completed the relevant placement rating (and the trainee has completed the associated self assessment) select the green ‘Finished’ icon under ‘Trainee Self Assessment (Mid Placement)’ or ‘Trainee Self Assessment (End Placement)’ for the relevant placement listing. If this is appearing as a white ‘Incomplete’ icon it means that the trainee has not completed the self assessment. If this is appearing as a white ‘Unavailable’ icon it means that you have not finalised the relevant placement rating.
Troubleshooting
I can't view my placements
Your ‘Placements list’ is under ‘Assessments’, which is displayed in the upper right hand corner next to your name icon. It is the trainee’s responsibility to create the placement. Once a placement is created it will automatically show up on your ‘Placements list’.
I am not showing up for students
The relevant institution may not be included as one of your linked institutions. Navigate to the ‘Profile / Password’ page found under your name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with.
My student cannot access the finalised placement rating
If you have finalised a rating yet it is still appearing as a white 'Unavailable' icon on your students' placements list, you may not have released the report correctly. You will need to navigate to the placement report page, by selecting the green 'Finished' icon on your placements list, and select 'Yes' to the 'Release report to trainee' question above the report.
I need to change a finalised rating
If you have made a mistake on a locked rating and would like to change it, contact your Clinic Director / Placement Coordinator who will be able to edit the rating. Note that you must finalise the rating before any changes can be made.
I am unable to access my account
Select 'Forgot Your Password' on the login page. Check your spam/junk folder for a reset password link.
If you still cannot access your account, contact admin@placementreview.net. Do not create duplicate accounts on the system.
How do I transfer a placement to a new Primary Supervisor?
A placement listing can be transferred to a new primary supervisor by selecting the pencil icon on the relevant listing and editing the 'Primary Supervisor' field. This can be done by either the existing Primary Supervisor or a Placement Coordinator for that institution. Changing the Primary Supervisor will transfer all placement data to the new Supervisor.
Technical Issues
If you are experiencing technical issues, try using a different computer or web browser. The Placement Review platform is best run on Chrome or Firefox. Try to avoid using old versions of Internet Explorer.
Support
Training videos can be accessed via the menu bar on the home page.
For support using the Placement Review platform, contact admin@placementreview.net.
Assessment Tool Update: 5/4/2022
The VMAT-CYPRS assessment tool (for Clinical Psychology trainee assessments) has been updated following discussions between education institutions based on the review of assessment data to date.
The most noticeable change is the removal of the numerical values on the VMAT vignette sliders to reduce halo biases on competency ratings. The VMAT vignette sliders still work the same as before although supervisors will not see the numerical values on the slider. The supervisor’s task is to compare their trainee’s current competency levels with the trainees depicted in the vignettes.
The slider can be placed anywhere on the scale, with the vignettes serving as benchmarks along the continuum of competency development. If the trainee being assessed is performing around the same level as the trainee depicted in a particular vignette, please move the slider to the position next to that vignette. If the trainee being assessed is performing better (or worse) than the trainee in the vignette, please move the slider to a position above (or below) that vignette. The position of the slider will be converted into a numerical value which will be displayed in the trainee’s placement review report.
Registration
How do I register as a supervisor for multiple institutions and/or placement sites?
You should register for one account only, even if you provide supervision for multiple institutions or across multiple placement sites.
To add multiple institutions, select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with. Continue this process until all your institutions are listed.
Profile
How do I change my personal / professional details?
Your personal and professional details can be changed in the ‘Profile / Password’ page found under your name icon in the top right hand corner.
How do I change my password?
Your password can be changed in ‘Profile / Password’ page found under your name icon in the top right hand corner.
How do I add additional institutions to my profile?
Additional institutions can be added in the ‘Profile / Password’ page found under your name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with.
Creating and Editing Placements
How do I view my placements?
Your ‘Placements list’ is under ‘Assessments’, which is displayed in the upper right hand corner next to your name icon.
How do I create a placement?
It is the trainee’s responsibility to create the placement. Once a placement is created it will automatically show up on your ‘Placement list’ under ‘Assessments’.
How do I edit an existing placement?
- Select the pencil icon to the left of the relevant placement.
- Edit the relevant details and select ‘submit’.
- Once you have made changes to a placement, these will automatically reflect on the trainee’s placement view.
Placement Assessments
How do I complete a placement rating?
- Select the white ‘Not Started’ icon under ‘Mid Placement Rating / End Placement Rating’ for the relevant placement listing.
- Navigate through the sections, answering the questions and selecting ‘Save’ at the bottom right hand corner to proceed to the next section. Selecting 'Save' will lock the rating at that section so you will not be able to go back and edit your responses.
- The 'Placement Details' and 'Placement Progress' sections will not lock when you select 'Save', so you can choose to leave questions blank on these sections and come back to them later before finalising the rating.
- Once you have completed all questions, select ‘Finish’ at the bottom right hand corner of the final page to finalise and lock the rating. Once you have finalised and locked the rating you will no longer be able to edit it.
- Once you have finalised and locked the rating, you will be taken to the report for that rating. At the top of the report page you will need to select ‘Yes’ to ‘Release Report to Trainee’ to release the report to the trainee. You can also select ‘Not Yet’ if you wish to continue to hide the report from the trainee. You can come back to the report page at any time to release the report to the trainee.
If you have finalised a rating yet it is still appearing as a white 'Unavailable' icon on your students' placements list, you may not have released the report correctly. You will need to navigate to the placement report page, by selecting the green 'Finished' icon on your placements list, and select 'Yes' to the 'Release report to trainee' question above the report.
How do I save an unfinished rating?
Selecting ‘Save’ at the bottom right hand corner of a page will save and lock the rating at that section. You cannot save a rating partway through a section.
How do I resume an unfinished rating?
- Select the white ‘In Progress’ icon under ‘Mid Placement Rating / End Placement Rating’ for the relevant placement listing.
- Select the blue ‘Sections’ icon in the top left hand corner to navigate to the where you last saved the rating.
If you have made a mistake on a rating and would like to change it, contact your Clinic Director / Placement Coordinator who will be able to edit the rating.
How do I add additional supervisors to a rating / report?
You can add any additional supervisors you would like included on the final report in the ‘Placement Details’ section. Any names included here will appear as text on the finalised report for that rating. Note: additional supervisors cannot view or edit placements / placement ratings directly. Any comments from additional supervisors can be added to the final report by the Primary Supervisor in the 'Additional Supervisor Comments' box in the 'Placement Progress' section.
How do I release a rating to the trainee?
You can select ‘Not Yet’ if you wish to continue to hide the report from the trainee. You can come back to the report page at any time to release it to the trainee.
How do I view a completed placement rating?
Select the green ‘Finished’ icon under ‘Mid Placement Rating / End Placement Rating’ for the relevant placement listing. This will display the report for this rating. You can also select the blue ‘Sections’ icon in the top left hand corner to navigate through the various completed sections, however once the rating has been finalised these sections will be locked and will be unable to be edited.
Why has a placement disappeared from my placements list?
A placement will no longer appear in your placements list if you are no longer the primary supervisor on that placement. If you believe that you have been incorrectly removed from a placement, contact the relevant trainee to re-assign you to the placement.
How do I view a trainee’s mid and/or end placement self assessments?
Self assessments are currently only available for the VMAT–CΨPRS (Clinical Psychology) placement reviews. Self assessments do not apply to the PCAM (MPP) placement reviews.
A trainee’s mid or end placement self assessment will become available only once you have finalised the relevant placement rating (mid or end placement) for that trainee.
If you have completed the relevant placement rating (and the trainee has completed the associated self assessment) select the green ‘Finished’ icon under ‘Trainee Self Assessment (Mid Placement)’ or ‘Trainee Self Assessment (End Placement)’ for the relevant placement listing. If this is appearing as a white ‘Incomplete’ icon it means that the trainee has not completed the self assessment. If this is appearing as a white ‘Unavailable’ icon it means that you have not finalised the relevant placement rating.
Troubleshooting
I can't view my placements
Your ‘Placements list’ is under ‘Assessments’, which is displayed in the upper right hand corner next to your name icon. It is the trainee’s responsibility to create the placement. Once a placement is created it will automatically show up on your ‘Placements list’.
I am not showing up for students
The relevant institution may not be included as one of your linked institutions. Navigate to the ‘Profile / Password’ page found under your name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and you can select it to add it to the list of institutions you are associated with.
My student cannot access the finalised placement rating
If you have finalised a rating yet it is still appearing as a white 'Unavailable' icon on your students' placements list, you may not have released the report correctly. You will need to navigate to the placement report page, by selecting the green 'Finished' icon on your placements list, and select 'Yes' to the 'Release report to trainee' question above the report.
I need to change a finalised rating
If you have made a mistake on a locked rating and would like to change it, contact your Clinic Director / Placement Coordinator who will be able to edit the rating. Note that you must finalise the rating before any changes can be made.
I am unable to access my account
Select 'Forgot Your Password' on the login page. Check your spam/junk folder for a reset password link.
If you still cannot access your account, contact admin@placementreview.net. Do not create duplicate accounts on the system.
How do I transfer a placement to a new Primary Supervisor?
A placement listing can be transferred to a new primary supervisor by selecting the pencil icon on the relevant listing and editing the 'Primary Supervisor' field. This can be done by either the existing Primary Supervisor or a Placement Coordinator for that institution. Changing the Primary Supervisor will transfer all placement data to the new Supervisor.
Technical Issues
If you are experiencing technical issues, try using a different computer or web browser. The Placement Review platform is best run on Chrome or Firefox. Try to avoid using old versions of Internet Explorer.
Support
Training videos can be accessed via the menu bar on the home page.
For support using the Placement Review platform, contact admin@placementreview.net.