Trainee FAQ's

Assessment Tool Update: 5/4/2022

The VMAT-CYPRS assessment tool (for Clinical Psychology trainee assessments) has been updated following discussions between education institutions based on the review of assessment data to date.

The most noticeable change is the removal of the numerical values on the VMAT vignette sliders to reduce halo biases on competency ratings. The VMAT vignette sliders still work the same as before although supervisors will not see the numerical values on the slider. The supervisor’s task is to compare their trainee’s current competency levels with the trainees depicted in the vignettes.

The slider can be placed anywhere on the scale, with the vignettes serving as benchmarks along the continuum of competency development. If the trainee being assessed is performing around the same level as the trainee depicted in a particular vignette, please move the slider to the position next to that vignette. If the trainee being assessed is performing better (or worse) than the trainee in the vignette, please move the slider to a position above (or below) that vignette. The position of the slider will be converted into a numerical value which will be displayed in the trainee’s placement review report.


Registration

What email address should I use for registration?
You must register with your official university student email address.

Profile

How do I change my personal / study details?
Your personal and study details can be changed in the ‘Profile / Password’ page found under your name icon in the top right hand corner.

How do I change my password?
Your password can be changed in ‘Profile / Password’ page found under your name icon in the top right hand corner.

Creating and Editing Placements

How do I view my placements?
Your ‘Placements list’ is under ‘Assessments’, which is displayed in the upper right hand corner next to your name icon.

How do I create a placement?
  • Navigate to your ‘Placements list’ under ‘Assessments’.
  • Select ‘+ New Placement’ and enter the placement location, hours, start and end date, and supervisor details. Note: If your placement site is not included in the drop down list of placements, you can add this as a new site by typing the site name in the free text box and selecting enter.
  • Select ‘submit’ and the placement will appear on your Placements list as well as on your primary supervisors Placements list.
How do I edit the details of an existing placement?
Only supervisors can edit existing placements. If you have made a mistake on an existing placement or need to make changes for any reason, contact your supervisor to request these changes. Once your supervisor has made changes to a placement, these will automatically reflect on your placement view.

How do I assign my placement to my supervisor?
Once you add your primary supervisors’ name in the primary supervisor field and select ‘submit’, the placement will automatically be assigned to your supervisor.

How do I include additional supervisors on the placement?
Your primary supervisor will add any additional supervisors when they complete your placement ratings.

How do I change my primary supervisor on an existing placement?
If you have chosen the incorrect primary supervisor on a placement, you will need to contact your University Clinic Director or Placement Coordinator to request to have this changed. Your University Clinic Director / Placement Coordinator can then decide to either change the primary supervisor on the existing placement or delete the placement and have you start over by creating a new placement with the correct primary supervisor.

Why is my supervisor not showing up?
If your supervisor does not appear on the supervisor list, they may need to create an account OR associate themselves with your training institution. Contact the supervisor and ensure they have an account AND have included your institution in their profile.

To check included institutions, your supervisor must navigate to the ‘Profile / Password’ page found under the name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and they can select it to add it to the list of institutions they are associated with.

Placement Assessments

How do I view my placement ratings?
Your placement rating will become available once your supervisor finalises and releases the rating to you. Once your supervisor has released your rating, select the green ‘Finished’ icon under ‘Mid Placement Rating / End Placement Rating’ for the relevant placement listing. If this icon is appearing as a white ‘Unavailable’ icon it means that your supervisor is yet to finalise and/or release the Rating.

Why am I unable to view my finalised placement rating?
If your supervisor has finalised your rating yet it is still appearing as a white 'Unavailable' icon on your placements list, they may not have released the report correctly. Your supervisor will need to navigate to the placement report page, by selecting the green 'Finished' icon on their placements list, and select 'Yes' to the 'Release report to trainee' question above the report.

How do I complete my self assessments?
Self assessments are currently only available for VMAT–CΨPRS (Clinical Psychology) placement reviews. Self assessments do not apply to PCAM (MPP) placement reviews.
  • Select the white ‘Not Started’ icon under ‘Trainee Self Assessment (Mid Placement)’ or ‘Trainee Self Assessment (End Placement)' for the relevant placement listing and time point.
  • Navigate through the sections, answering all questions and selecting ‘Save’ at the bottom right hand corner to proceed to the next section. You can also select the blue ‘Sections’ icon in the top left hand corner to navigate to different sections.
  • Once you have completed all questions on the final page, select ‘Finish’ at the bottom right hand corner to finalise and lock the assessment. Once you have finalised and locked the assessment you will no longer be able to edit it.
How do I save an unfinished self assessment?
Selecting ‘Save’ at the bottom right hand corner of a page will save the assessment at that section. You cannot save an assessment partway through a section.

How do I resume an unfinished self assessment?
  • Select the white ‘In Progress’ icon under ‘Trainee Self Assessment (Mid Placement)’ or ‘Trainee Self Assessment (End Placement)' for the relevant placement listing and time point.
  • Select the blue ‘Sections’ icon in the top left hand corner to navigate to where you last saved the assessment. 
How do I view my completed self assessments?
Select the green ‘Finished’ icon under ‘Trainee Self Assessment (Mid Placement)’ or ‘Trainee Self Assessment (End Placement)' for the relevant placement listing and time point. This will display the final report for this assessment. You can also select the blue ‘Sections’ icon in the top left hand corner to navigate through the various completed sections, however once the assessment has been completed these sections will be locked and will be unable to be edited.

Can my supervisor view my self assessments?
Your supervisor can only view your completed self assessment AFTER they have completed the end placement rating for your placement.

Troubleshooting

My supervisor is not showing up
If your supervisor does not appear on the supervisor list, they may need to create an account OR associate themselves with your training institution. Contact the supervisor and ensure they have an account AND have included your institution in their profile.

To check included institutions, your supervisor must navigate to the ‘Profile / Password’ page found under the name icon in the top right hand corner. Select the text field under ‘Select Education Institutions you are associated with’ and type the relevant institution. The institution will come up and they can select it to add it to the list of institutions they are associated with.

My placement site is not listed
If your placement site is not included in the drop down list of placements, you can add this as a new site by typing the site name in the free text box and selecting enter.

I am unable to view my finalised placement rating
If your supervisor has finalised your rating yet it is still appearing as a white 'Unavailable' icon on your placements list, they may not have released the report correctly. Your supervisor will need to navigate to the placement report page, by selecting the green 'Finished' icon on their placements list, and select 'Yes' to the 'Release report to trainee' question above the report.

I am unable to access my account

Select 'Forgot Your Password' on the login page. Check your spam/junk folder for a reset password link.
If you still cannot access your account, contact admin@placementreview.net. Do not create duplicate accounts on the system.

How do I change my supervisor?
The Primary Supervisor on your placement can be changed by either the Supervisor themselves or your Placement Coordinator by using the pencil icon on the existing placement listing. Changing the Primary Supervisor will transfer all placement data to the new Supervisor.

Technical Issues

If you are experiencing technical issues, try using a different computer or web browser. The Placement Review platform is best run on Chrome or Firefox. Try to avoid using old versions of Internet Explorer.

Support

Training videos can be accessed via the menu bar on the home page.

For support using the Placement Review platform, contact admin@placementreview.net.